The Director, who spearheads and coordinates the activities, heads the Office of Student Services and Development. The heads of the different units and their staff assist the Director.
The President designates the OSSD director and confirmed by the BOT one of the major tast is to coordinate the operation of units or departments in-charge of student personnel services. The OSSD director is directly under the supervision of the vice president for academic affairs.
The Director shall perform the following functions:
- directs the planning, implementing and evaluating program of activities in training and developing leadership potentials of each student;
- coordinates with other University programs and related agencies to induce inter-programs, agency complementation and maximization of information system;
- coordinates with the operation of units in charge of student personnel services, student health, student organizations and publications, student center, student residence, athletics, physical education, guidance and counseling, placement, cultural and other extra-curricular activities subject to the general supervision of, and under such regulations as may be promulgated by the President.
I. Student Program and Services – refers to the services and program designed to pro-activity respond and facilitates the delivery of assorted services to the student which includes the following:
A. Information and Orientation Services
- The Institution shall have information materials in institutional mission, vision and goals, academic, rules and regulations, student conduct and discipline, student programs, services and facilities and such other information necessary for student development and should be made accessible and would be available to all students.
- There will be a regular comprehensive orientation program held for new and continuing students responsive to their needs, including orientation on the dynamics and nature of persons with disabilities, and relevant laws and policies affecting persons with disabilities.
- There shall be an organized, updated, and readily available educational, career and personal/social materials in different accessible formats. Information materials include statutes affecting students such as a) R.A. 9262 or Anti Violence Against Women and Children Act, b) Guidelines on Drug Abuse Prevention and Control, c) R.A. 7877 or the Anti-Sexual Harassment Act of 1995, d) HIV AIDS Awareness, e) Self-care and Healthy Lifestyle, and f) R.A. 9442, particularly on the provision on public ridicule and vilification against persons with disability.
B. Guidance and Counseling Services
- Guidance Service – a set of services using an integrated approach to the development of well- functioning individuals primarily by helping them to utilize their potentials to the fullest.
- Counseling – individual and/or group intervention designed to facilitate positive change in student behaviour, feelings, and attitudes.
- Gender sensitive individual and group counselling shall be provided by a licensed counsellor. The acceptable ratio of counsellor to student population is at least 1:1,000.
- A counselling room shall be provided to ensure the privacy and confidentially of counselling sessions. The records and/or counselling notes are maintained and kept confidential.
- Appropriate and pro-active intervention programs and strategies may be adopted by HEIs to ensure that every student's need for guidance and counselling and psycho-social services may be provided in a timely manner.
- Appraisal – gathering information about students through the use of psychological tests and non-psychometric devices.
- The Guidance Office shall maintain student's cumulative records which contain relevant information about the student e.g. family background, test data, disability records, etc. Records shall be appropriate usable and regularly updated.
- There shall be provision for a well-planned assessment program for students with appropriate standardized psychological tests administered, scored and interpreted by qualified personnel. The test results are interpreted to students, teachers, and concerned individuals e.g. parents.
- Follow-up – a systematic monitoring to determine the effectiveness of guidance activities in general and placement in particular.
- There shall be adequate and appropriate Follow-up and Referral Schemes known to students and concerned parties.
- Referral – refers to coordination with multi-disciplinary team of specialists to ensure that special needs of students are met.
C. Career and Job Placement Services - refer to the assistance provided for vocational and occupational fitness and employment.
- The University shall institute valid appraisal data of students for career and job placement. It shall have continuous follow-up and monitoring of student placement conducted on regular basis.
- The University will maintain active networking with school, community, alumni, and other relevant agencies for career and job placement of students.
- Informative materials in accessible formats on career and job opportunities shall be provided and skills development programs shall be made available.
- There shall be regular career seminars and job placement services available for the students.
- There shall be mechanism to institutionalize the link with industries.
- The students must be informed of the timelines for the concerned HEI's assistance in seeking career and job placement at least until a specified period of time.
II. Student Development Services – refers to the services and programs designed for the exploration, enhancement and development of the student's full potential for personal development, leadership and social responsibility through various institutional and/or student-initiated activities.
There are programs and activities designed for the enhancement and deepening of leadership skills and social responsibility, which include student organization and activities.
1. Student Activities – supervision, recognition, and monitoring of student organizations and their activities such as leadership programs, student publication, student organizations, sports development, volunteerism, peer helper program, etc.
2. Student Organizations and Activities – refer to the recognition/accreditation, supervision and monitoring of student groups including the evaluation of their activities.
- The Higher Education Institution (HEI) shall have a system of accreditation, reaccreditation, monitoring and evaluation using participatory institutional procedures and processes in recognition of basic rights to organize. Requirements and procedures for recognition/accreditation of student groups shall be widely disseminated.
- The HEI shall provide accredited student organizations adequate office space and other institutional support.
- The Constitution and by-laws of student organizations shall provide for and require participation in activities on anti-drug abuse, awareness and drug abuse prevention initiated by government and non-government Organizations. There shall be a mechanism to coordinate with the school administration relative to the treatment and rehabilitation of students with drug-related problems.
3. Leadership Training – are programs and opportunities to develop and enhance leadership effectiveness in the personal level and student organizations.
- The HEI shall ensure that leadership training programs are provided and opportunities for interaction with counterparts from other institutions.
4. Student Council / Government – refers to the student body duly organized and elected at large by the students themselves, with due recognition and authority from the HEI, as the students' official representative in matters affecting them.
- The HEI must recognize the right of the students to govern themselves as a student body, to be transparent and accountable to their constituents, and be represented in various for a where the students need to be consulted.
- The HEI must ensure transparency in the development revision of guidelines and procedures for the student council/government.
5. Student Publication/Year Book – refers to the official publication/organ/journal/yearbook and such other student oriented print and non-print media of the University.
- The HEI shall support the establishment and implementation of student publication as provided for in R.A. 7079, otherwise known as "Campus Journalism Act of 1991" and other media forms preferably within the framework of self-management.
- There shall be mechanism to ensure that the provisions under this Act are complied with.
- There shall be mechanism to encourage other media and yearbook production.
6. Cultural and Arts Programs – refer to the set of activities designed to provide opportunities to develop and enhance talents, abilities and values for appreciation, promotion and conservation of national culture and multi-cultural heritage.
- The HEI shall provide opportunities for appreciation of culture and the arts.
- There shall be mechanisms to promote Philippine Culture and the Arts in coordination with other government agencies.
- The HEI shall provide an Office for Culture and the Arts.
7. Sports Development Program – are programs designed for physical fitness and wellness of students.
- The HEI shall provide opportunities for physical fitness and well-being of students.
- There shall be mechanism to promote national, sectoral and cultural sports activities and development in coordination with other agencies.
- There shall be a regular conduct of sports programs supporting school athletes and the whole studentry.